For Wellness & Integrative Clinics

AI lead intake for wellness and integrative clinics.

Your visitors have a full menu to navigate. SteadyFlow helps them find the right service, answers questions about memberships and what to expect, captures their details, and sends your team a clean summary, day or night.

See what it captures

Month-to-monthCancel anytimeNo lock-inWork directly with the builder

Intake system

Live

Visitor asks

“I'm feeling run down. Is IV therapy or a membership the better place to start?”

Approved answer matchedContact captured

Team-ready lead76/100

New inquiry

IV Therapy · Energy & recovery

Summary sentRouted to CRM

The Problem

Wellness visitors weigh their options before they ever book.

People exploring wellness care are comparing services, prices, and providers. They want to understand what each option does, what it costs, and whether it fits their goals, and most of that happens on your website before anyone reaches out.

A full menu to navigate

Visitors face many services and are not sure which one actually fits them.

Memberships and packages

Questions about memberships, packages, and programs come up before anyone books.

Cash-pay and coverage

They ask about cost, HSA and FSA, and what insurance does or does not cover.

Curious, not committed

Plenty are interested in a treatment but not ready to book today.

Repetitive front-desk load

Your team answers the same service and pricing questions all day long.

After-hours interest

Inquiries arrive in the evening, long after the front desk has gone home.

The Solution

A clinic-trained guide that turns browsing into booked interest.

Trained only on the information you approve, the assistant meets visitors where they are, points them to the service that fits, and gently moves them toward an inquiry, while quietly preparing your team for the conversation.

What it does for your clinic

Helps visitors find the right service for their goals

Explains memberships, packages, and what to expect

Captures contact details and the service they want

Hands your team a clean summary before the first call

Approved knowledge onlyHuman handoff rules

What It Answers

The questions visitors ask before they book.

Every answer comes from content you approve. When a question goes beyond that, it hands off to your team instead of guessing.

QWhich service is right for my goals?

QDo you offer IV therapy, hormone support, peptides, or aesthetics?

QWhat is included in your memberships or packages?

QHow much does a session or program cost?

QDo you accept HSA or FSA?

QDo I need a consultation first?

QWho are your practitioners?

QHow do I book or get started?

Answered from your approved content, never the open web

What It Captures

Every inquiry, ready for your team.

Instead of a name and a phone number, your team gets the full picture, including which service the visitor wants, so the first call-back actually moves them forward.

Name

Phone

Service of interest

Goal or concern

Membership interest

Timeline or urgency

New or returning

Conversation summary

Lead score

Warm76/100

Today, 7:21 PM

Website inquiry

IV Therapy · Energy & recovery

“Feeling run down and wants more energy, comparing single sessions against a membership, asked what is included before booking a first visit.”

Timeline: This weekVisitor: NewNext step: Book consult

Why Clinics Like It

Built around how a wellness clinic actually runs.

Fewer missed inquiries

Interested visitors get answers and a next step instead of leaving.

More booked consults

Visitors are guided toward the right service and the step to book it.

Less repetitive front-desk work

Common service and pricing questions are handled for you.

Faster response to interest

Visitors get a reply the moment they ask, day or night.

Cleaner handoff to the team

Each inquiry arrives summarized, scored, and routed.

Insight into demand

See which services visitors ask about most and where they hesitate.

See It Work

The system works before they ever talk to you.

On the left, what actually happens when a visitor asks a question. On the right, a live assistant, the same intake system we build for your business. Ask it anything.

1
A visitor asks a real question
Do you offer consultations after work hours?
2
The assistant answers from approved content
Yes, evening consultations run Tuesday through Thursday until 7 PM.
Source-grounded answer
3
It offers the next step
Want me to send your info to the team so they can hold an evening slot for you?
4
A lead card is created
Hot87/100
Today, 2:14 PM
Jordan M.
Pricing + onboarding · this week
“Asked what is included, how fast setup works, and whether the system can route leads into the team's CRM.”
Routed to CRMSource: /pricing
5
The summary is routed to your team
Summary sentRouted to CRMFollow-up drafted

Live · type a question, it answers in real time

Run a functional medicine practice? See the version built for FM intake →

Built for wellness, carefully.

The assistant is designed to answer approved questions about your services, guide visitors through next steps, and support intake. It does not diagnose, provide medical advice, or replace clinical judgment.

It is built with privacy-conscious workflows, healthcare-aware guardrails, and configurable handoff rules, so sensitive questions are directed to your team rather than answered by the assistant.

For urgent or emergency medical concerns, visitors are directed to call 911 or contact the appropriate emergency service.

Want to see what this would look like for your clinic?

Get the full price list, plus a walkthrough of how the intake assistant would answer your visitors' questions and capture inquiries from your site.

No pressure. No long-term contract. We reply personally.

Wellness Clinic FAQ

Questions clinics ask.

SteadyFlow is built for wellness and integrative clinics with a menu of services, such as IV therapy, hormone and metabolic support, nutrition, acupuncture, regenerative and aesthetics-adjacent wellness, and membership-based care. If your visitors have to choose between several services, it helps them find the right one.

Yes. We build its knowledge from your website and the materials you share, so it can describe each service, who it tends to suit, and what a visit involves, using only the information you approve.

Yes. It can explain how your memberships, packages, and programs work in plain language and guide an interested visitor toward the right next step, without quoting anything you have not approved.

Yes. It collects the visitor's details and the service they are interested in, writes a clean summary, scores the inquiry, and routes it to your inbox, dashboard, or CRM.

No. The assistant answers approved questions about your services, explains next steps, and supports intake. It does not diagnose, treat, or replace your clinical team, and it routes sensitive questions to a human.

Yes, depending on your setup. Leads can be routed to email, dashboards, forms, CRMs, or booking workflows so your front desk picks up where the conversation left off.

Most clinics are live within days. SteadyFlow builds the knowledge base, trains and tests the assistant, brands it to your clinic, and you approve it before it goes live.

The AI Lead Intake System is a one-time setup fee plus a flat monthly fee, with no contract. Larger custom builds are quoted after a discovery call. Request our price list for the exact numbers.