Every question, answered.

SteadyFlow builds done-for-you AI lead intake systems for service businesses: a website assistant that answers questions, captures and qualifies leads, scores each conversation, and routes clean summaries to your team. We also build custom AI systems for growing teams. Done-for-you, start to finish.

Two kinds of businesses. Service businesses that want a done-for-you intake system on their website to capture more leads, and growing teams that want custom automations, dashboards, and internal tools to do more with less.

The AI Lead Intake System is a productized, fixed-price website assistant, live in days. A Custom AI System is a bespoke build, scoped and quoted after a discovery call: internal automations, dashboards, reporting, multi-agent workflows, and integrations with the tools you already use.

A generic chatbot answers from public data and dead-ends. Our intake system is trained only on your approved content, captures and qualifies leads, summarizes and scores each conversation, and routes it to your team, then improves as it learns what visitors ask.

We build for service businesses across many industries: functional medicine, med spas, dental, legal, home services, real estate, financial services, and more. Functional medicine practices have a dedicated page at /functional-medicine-ai-intake.

It answers visitor questions on your website, captures and qualifies leads around the clock, scores each conversation, and routes a clean summary to your team. It runs on your content and wears your branding.

Yes, and that is one of its strengths. Customers often research and decide outside business hours. The assistant answers immediately and captures leads at 2am as well as it does at 2pm.

No. The assistant is white-labeled. Customers see only your business name and branding, with no SteadyFlow logo or attribution anywhere in the chat.

As a floating chat bubble in the corner of your site, or embedded directly into a page. You can switch between them anytime from your dashboard.

No. It handles the repetitive, informational questions that eat up staff time, so your team can focus on higher-value work. Think of it as a 24/7 first point of contact that never burns out.

A bespoke build for businesses that need more than a website assistant: multiple agents working together, workflow automations, internal dashboards, reporting tools, and integrations with your stack.

Yes. We build internal dashboards, workflow automations, reporting agents, intake systems, and multi-agent systems that run behind the scenes.

With a discovery call. We map where AI can save time or capture revenue, scope the system, then design, build, test, and deploy it. You review and approve before anything goes live.

It depends on scope, which we define together during scoping. Smaller automations can move quickly. Larger multi-agent systems take longer.

Yes. Custom systems integrate with your CRM, calendar, forms, and other tools through APIs and webhooks.

Typically within days of sharing your content. We handle setup, training, and branding. You review and approve before it talks to a single visitor.

Your website URL and any documents you want included: service descriptions, FAQs, pricing notes, or anything that reflects how your business works. You do not need to format anything specially, we handle the indexing.

None. For an assistant, you paste one line of embed code, or we help you place it. For custom systems, we handle the technical work end to end.

Yes. You get a private preview to test extensively and request changes. Nothing goes live until you approve it.

We build a knowledge base from your actual content. The AI answers from that indexed knowledge rather than from general internet data. It only speaks from what you have given it.

It says so clearly and offers to connect the visitor with your team. It does not guess or fabricate answers. Every unanswered question is logged so you can close gaps over time.

Agents follow guardrails we set for your industry. They stay within your approved content, avoid advice they should not give, and escalate or defer when appropriate. For fields like healthcare, legal, and finance, the AI is configured not to provide professional advice and to direct those questions to your team.

The AI is configured to handle sensitive topics carefully, keep a warm and professional tone, and always offer a path to a real person on your team.

Assistants handle publicly available business information and capture basic lead contact details such as name, phone, and email. They are not designed to access or store sensitive records. Every business is different, so we recommend reviewing your specific situation with your compliance advisor.

At the right moment in a conversation, when a visitor shows intent, the AI collects contact details. The handoff feels natural rather than like filling out a form.

To your CRM or inbox immediately. We support GoHighLevel natively and can send to virtually any tool via webhook.

After each conversation, the AI reviews the transcript and assigns a score from 0 to 100, tagging each lead Hot, Warm, Cold, or Bad Fit with a plain-English reason, so your team knows who to follow up with first.

Yes. A private login where you can see every scored lead, read transcripts, track performance over time, and update each contact. Everything in one place, no spreadsheets or forwarded emails.

Yes. It can ask qualifying questions, explain your process, and set expectations, so the leads that reach you are a better fit.

It's a one-time setup fee plus a flat monthly fee, with no per-conversation charges. The monthly fee covers hosting, AI model usage, knowledge updates, optimization, performance reports, and support. Request our price list for the exact numbers.

Custom systems are quoted after a discovery call, since the price depends on scope. Request our price list and we'll walk you through how we'd approach it.

No contracts on the intake system. Month-to-month, cancel anytime. Custom system terms are agreed during scoping.

Hosting, AI model usage, knowledge base refreshes, monthly optimization and performance reports, dashboard access, and ongoing support. There are no per-conversation charges.

We do not offer a self-serve trial, but we give you a live preview before you pay anything, so you can see exactly how your intake system will look and behave.