For Functional Medicine Practices

AI lead intake for functional medicine practices.

Turn curious website visitors into qualified patient inquiries. SteadyFlow answers common questions from your approved content, captures contact info, qualifies fit, and sends your team clean summaries, without adding front-desk work.

See what it captures

Month-to-monthCancel anytimeNo lock-inWork directly with the builder

Intake system

Live

Visitor asks

“I've had ongoing fatigue for years. Is functional medicine a fit before I book?”

Approved answer matchedContact captured

Team-ready lead72/100

New inquiry

Gut health · Fatigue · New patient

Summary sentRouted to CRM

The Problem

Functional medicine patients rarely book after one quick glance.

These patients have often been through the conventional system without answers. They need education, trust, and clarity before they take the next step, and most of that happens on your website, quietly, before anyone reaches out.

Lots of questions first

Patients want to understand your approach before they ever call.

Functional vs conventional

Many don't know how functional medicine differs, or whether it fits them.

Cost, labs, and insurance

They ask about pricing, lab work, insurance, supplements, and timelines.

Interested, not ready

Plenty are curious but not ready to pick up the phone today.

Repetitive front-desk work

Your team answers the same questions over and over again.

Calls with no context

Inquiries arrive with no background, so every call-back starts from zero.

The Solution

A clinic-trained intake assistant that helps patients take the next step.

Trained only on the information you approve, the assistant meets visitors where they are, answers their real questions, and gently moves them toward an inquiry, while quietly preparing your team for the conversation.

What it does for your practice

Answers practice-approved questions in plain language

Guides visitors toward the right next step

Captures contact details and their main concern

Prepares your team with a clean summary before the call

Approved knowledge onlyHuman handoff rules

What It Answers

The questions patients ask before they book.

Every answer comes from content you approve. When a question goes beyond that, it hands off to your team instead of guessing.

QWhat conditions do you help with?

QDo you work with gut health, hormones, thyroid, autoimmune issues, weight resistance, fatigue, or chronic symptoms?

QWhat does the first visit look like?

QDo you accept insurance?

QWhat labs do you use?

QHow do I know if I'm a good fit?

QHow do I schedule a discovery call?

QWhat should I expect before becoming a patient?

Answered from your approved content, never the open web

What It Captures

Every inquiry, ready for your team.

Instead of a name and a phone number, your team gets the full picture, so the first call-back actually moves the patient forward.

Name

Phone

Main health concern

Timeline or urgency

Already a patient

Service of interest

Preferred next step

Conversation summary

Lead score

Warm72/100

Today, 6:48 PM

Website inquiry

Gut health · Fatigue

“Has had ongoing fatigue and digestive issues, seen conventional doctors without answers, wants to know if functional medicine is a fit before booking.”

Timeline: Next few weeksPatient: NewNext step: Discovery call

Why Clinics Like It

Built around how a clinic actually runs.

Fewer missed inquiries

Interested visitors get answers and a next step instead of leaving.

Better-prepared discovery calls

Your team walks in already knowing the concern and context.

Less repetitive front-desk work

The common questions are handled, so staff focus on patients.

Faster response to interest

Visitors get a reply the moment they ask, day or night.

Cleaner handoff to the team

Each inquiry arrives summarized, scored, and routed.

Insight before booking

See what patients keep asking and where they hesitate.

See It Work

The system works before they ever talk to you.

On the left, what actually happens when a visitor asks a question. On the right, a live assistant, the same intake system we build for your business. Ask it anything.

1
A visitor asks a real question
Do you offer consultations after work hours?
2
The assistant answers from approved content
Yes, evening consultations run Tuesday through Thursday until 7 PM.
Source-grounded answer
3
It offers the next step
Want me to send your info to the team so they can hold an evening slot for you?
4
A lead card is created
Hot87/100
Today, 2:14 PM
Jordan M.
Pricing + onboarding · this week
“Asked what is included, how fast setup works, and whether the system can route leads into the team's CRM.”
Routed to CRMSource: /pricing
5
The summary is routed to your team
Summary sentRouted to CRMFollow-up drafted

Live · type a question, it answers in real time

Built for healthcare, carefully.

The assistant is designed to answer practice-approved questions, guide visitors through next steps, and support intake. It does not diagnose, provide medical advice, or replace clinical judgment.

It is built with privacy-conscious workflows, healthcare-aware guardrails, and configurable handoff rules, so sensitive questions are directed to your team rather than answered by the assistant.

For urgent or emergency medical concerns, visitors are directed to call 911 or contact the appropriate emergency service.

Want to see what this would look like for your practice?

Get the full price list, plus a walkthrough of how the intake assistant would answer your patients' questions and capture inquiries from your site.

No pressure. No long-term contract. We reply personally.

Functional Medicine FAQ

Questions practices ask.

Not in the generic sense. SteadyFlow builds a done-for-you AI intake system trained around your practice, services, tone, and approved information.

Yes. We build its knowledge from your website and any materials you share, so it answers the way your practice would.

Yes, from the content you approve: the conditions you focus on, your consult process, labs, and what to expect. It defers to your team when a question goes beyond that.

Yes. It collects the visitor's details and main concern, writes a clean summary, scores the inquiry, and routes it to your inbox, dashboard, or CRM.

No. The assistant is designed to answer approved practice questions, explain next steps, and support intake. It should not diagnose, treat, or replace medical professionals.

Yes, depending on your setup. Leads can be routed to email, dashboards, forms, CRMs, or custom workflows.

Most practices are live within days. We build the knowledge base, train and test the assistant, brand it to your practice, and you approve it before it goes live.

The AI Lead Intake System is a one-time setup fee plus a flat monthly fee, with no contract. Larger custom builds are quoted after a discovery call. Request our price list for the exact numbers.